7 Steps to Successful Facilities Management

Overseeing the maintenance and management of a facility or production operation can be a challenging task, as you would expect. The arrival of computerized facilities management software has transformed the face of facilities management and enhanced the overall performance of maintenance departments both small and large. With the help of the right software, facility managers can fulfill the potential of their operations.

  1. Manage Spare Parts Inventory

When a maintenance unit is unorganized, it can be hard for maintenance supervisors to locate the parts needed. A CMMS system makes it possible for maintenance administrators to keep track of assets that ought to be taken care of and setup the automatic re-ordering of parts, to make sure they have the appropriate spare parts available and can conduct repairs easily. A CMMS also informs you precisely where the parts needed are stored, which means you don’t squander any time browsing through storerooms.

  1. Eliminate Paperwork

Using software for routine maintenance and facilities administration removes the need for clipboards and paperwork since the software can be setup to record information automatically. In addition, maintenance staff can see all information linked to work orders/tasks on their mobile devices or computers. Therefore, maintenance experts don’t need to search through filing cabinets and folders to obtain the information needed.

  1. Enhance Productivity

Maintenance software may be hooked to mobile gadgets making it possible for maintenance technicians to gain access to real-time data, check inventory, and kick-off work orders without going back to the workplace. This cuts down their journey time. Facilities management software also offers maintenance technicians with information about the processes, tools and parts necessary to accomplish a job; hence they can work without interruption or delay.

  1. Reduce Repair Costs and Downtime

Downtime is expensive with regards to both revenue loss and damage to a firm’s reputation and brand. When you concentrate on planned, precautionary maintenance, equipment down time is lessened. Due to the fact a facility management system allows you to routinely maintain assets and structures, they’re less vulnerable to breaking down, meaning that maintenance costs are also decreased.

  1. Ensure Conformity with Regulation Standards

Maintenance and facilities administration systems must frequently abide by national and global regulatory requirements. All maintenance administrators face occasional random or audits inspections by regulatory authorities. Maintenance software enables you to prove regulatory conformity and decrease the amount of paperwork and preparation that is needed for an audit. Maintenance administrators can simply create reports showing the maintenance work done on essential machinery. This makes conformity traceable and minimizes the risk of non-compliance penalties.

  1. Increase Safety                                                                                                    

Computerized facilities management software helps businesses in regularly maintaining and checking equipment and achieving safety standards to avoid critical malfunction and failures. This reduces the loss of work-time because of mishaps and makes your tools safer both for workers and for the environment.

  1. Reduce Overtime

Computerized facilities management software can trim overtime considerably by decreasing the need for emergency repairs and maintenance. By scheduling maintenance, repair staff can work more effectively and efficiently. The cost benefits that companies gain with the implementation of facilities software can be astonishing, but it’s crucial to pick a CMMS with the appropriate functionality by working with the right company to enhance your ROI (return on investment).

A seasoned vendor can give you the support you want today as your facility operation evolves. At FASTTAC, we have a long background of helping facilities managers accomplish their goals. To figure out more about our services and products, please call us today to schedule your live demo and discover how FASTTAC can keep everyone on the same page.

Tips for Better Blueprint Management

Are you looking for a better way, through either blueprint software or a blueprint app, to manage your blueprints? As an architect or engineer, you understand the importance of your blueprints to the success of your building project. Having access to architectural project management software can help you better manage your blueprints and gain greater control over your building projects.

Proper blueprint management helps improve efficiencies on-site and reduce costs. Access to blueprint software by your contractors means less time spent either communicating with you on the phone (or online) for important requirements and changes and keeps a project moving forward. Whether the blueprints you as an architect or engineer use are for a new building construction, tenant improvement project or other related activity, you should understand how vital blueprint management software is to you and the steps you should take to make it a part of your business solutions.

The Importance of Managing Your Blueprints

New construction, renovations, tenant improvements and other building activities require the creation and filing ofblueprints. Construction project documents are necessary to meet filing requirements for any federal, state or local building projects of all size and scope. The maintenance of your blueprints may also be required for legal claims or defenses that may arise. It is best to know how to best share your documents with those requiring access for easy access and utilization.

How Blueprint Management Software Can Help

An example of how important it is to manage your blueprints can be found in tenant improvement activities. Your contractors are delivered the blueprints related to the build-out, however, need access to the legacy plans in order todocument changes and make important notations for the facility manager, maintenance workers and emergency responders such as fire and police. Such changes can be seamlessly documented through the use of an effective IT solution that integrates the old with the new, providing your team with the important change information needed to function.

Making a Plan to Manage Your Blueprints

Blueprint software takes advantage of the technology available today in order to make your like easier. This includes provisions for storage, communication, collaboration and sharing. The advent of mobile-based apps takes the ability to create a central repository of your required blueprints and other construction related documents. This makes collaboration easy among the various stakeholders requiring access, all at the tip of their fingertips. Whether the solution for the management of your blueprints is cloud-based or maintained on your servers, providing access to these documents lessens the amount of time needed to hand courier them from location to location.

Taking the necessary steps to employ a blueprint software solution for you is as easy as making the decision to do so. You simply need to take the affirmative steps to investigate the solutions available to you and how they fit your business needs. Create a checklist of the requirements you need in blueprint software, including the requirements of your stakeholders who will access these critical documents. Take action to put in place the solution that allows you to better manage your blueprints.

Don’t let poor documentation management derail your project, change the way you access and store all your important paperwork, blueprints and markups with FASTTAC. Our construction documentation software makes access to critical construction documentation easier and faster than ever before. No matter if you’re on site, in the office or across the country, FASTTAC’s software keeps you on top of all your documentation changes and markups.