CFO Maintenance

Can you Cut Costs in Facility Management and Increase Productivity?

Facility Management for CFO’s


The Bottom Line of Cost Cutting

Controlling costs in facility management has significant impact on the bottom line – both in the short term and long term.  The challenge for CFO and facility management is cutting costs while maintaining the KPI’s important for the organization – whether that’s asset management, customer service, time on tools/wrench time, or cost per square foot.  

The goal of this article is answer the question – can you cut costs in your facility while increasing productivity?

To do so we’ll provide a CFO level overview of facility costs and a facility managers overview of the impact for cost reduction strategies.  We’ll also provide strategies and tools for getting the most out of facility management from physical assets to people, while maintaining and cutting costs.  

Example Facility Management Cost Center

Every cost center is unique, but we pulled a few common items for discussion.

 The CFO’s goal for facility management is to minimize the cost per square foot while maintaining operational service levels.

Look over this example cost center and pull out the levers that we can actually control, and think about the levers that have the biggest impact – from a cost perspective and a service perspective.

The high level categories include Property Costs, Premisis and Facility Services Costs, Business Support Service Costs, and Staff Costs.


Pull the Lever – Get a Prize

So which levers do we have control of in our operations?  

Indirectly we have control over building maintenance, technical maintenance, grounds maintenance, cleaning, and security.  But pulling any of those levers most likely has an unintended consequence.  There’s one big consequence that every facility manager faces daily, but isn’t even on the CFO’s radar. 

Can you guess?

Less work orders completed.

And less work orders completed leads to more equipment breakdowns.

More equipment breakdowns leads to higher costs.  Higher Costs leads to unhappy management. Unhappy management leads to unhappy workers. Unhappy workers leads to less work orders being completed. So the ripple effect of a poorly planned budget cost goes.

We have to take a deeper look at these line items to understand what costs we have direct control over, and ultimately to determine where we can cut costs without a negative impact to operations.

Start With The Biggest Cost

Afterall, the biggest cost has the biggest impact.  

For most facilities that cost is labor. Labor is a great lever for another reason – it’s the biggest variable in productivity.  Typical cost cutting for labor is simple – cut the labor. But again, that has unintended consequences and rarely makes a business better unless you’re grossly bloated.  

Labor is not variable because you can easily cut personnel. It is variable because you can easily improve productivity. Improving productivity has two positive outcomes – get more done, with less resources.  

Let’s go a little deeper.  How does a unit of labor spend its time on a single work order?

  • Time Spent Reviewing Work Order – 5%
  • Time researching problem (Operations Manual, P&ID, Exploded Parts Diagram, etc) – 30%
  • Travel Time to Work Site – 10%
  • Location of Utility Isolation, Lock out Procedures, Gathering Materials. Clean Up – 25%
  • Wrench Time – 25%
  • Complete Work Order – 5%

Where can we have the biggest impact on a single work order to improve productivity.  We’ll break this up into Non Value Added Time and Value Added Time.


  • Time spent Researching the Problem – 30%
  • Travel Time to Work Site – 10%
  • Location of Utility Isolation, Lock out Procedures, Gathering Materials. Clean Up – 25%


  • Wrench Time – 25%
  • Reviewing and Completing Work Order – 10%

I know we’re making a lot of assumptions here, but if you’re in agreement at this point we can break up the time spent on a single work order as 65% Non Value Add, and 35% Value Add.  So the next question is whether we can control and minimize NVA time on a work order

Minimizing Non Value Added Time on a Work Order

Now…let’s go even deeper and find out why so much time is spent in these NVA steps.

Time Spent Research the Problem

Work orders start with figuring out the problem.  

Maintenance staff has to answer questions like where exactly is the problem in the facility?  If they need to get behind the walls to access a pipe or move shut important equipment down to access something, then they need to know exactly where the problem lies so they can minimize downtime/damage.  

So how do they do it? They go find the P&ID. They go find blueprints. They go find Gary that’s been working here for 30 years. All that takes time. A lot of time! And let’s say they find the P&ID. Did they find the latest version? Or, are they looking at an old version before your last expansion project.

That’s pretty deep into this part of a work order, but it’s true for every work order that’s not routine (and even routine work orders.

Travel Time to Work Site

This one seems pretty simple, and you may think you don’t have control.  But consider a work order in which the exact location isn’t known, and the employee has to walk from point A to B, B to C, C to D, and D back to B when they realize they were right the first time.  The time to complete the work order increases with every step, while the number of work orders they can complete in a day is decreasing.

Location of Utility Isolation, Lock out Procedures, Gathering Materials. Clean Up

Finding and assessing the problem includes a bulk of the non value added time in a work order – everything from location of utility isolation and lock out procedures to getting materials to the work site and clean up.

This time can be spent reviewing the physical location of a problem to measure size/fit of replacement parts, studying an exploded parts diagram, searching and reviewing warranty documents, and more.

These documents are typically stored in a physical location.  Unfortunately as the months and years go on those documents are moved, used, and worn down which makes them difficult to find.  That means that the time people spend in this NVA category tends to increase over time.

Photo by Guilherme Cunha on Unsplash

Common Thread in These NVA Activities

There’s a common thread in these NVA activities – each is amplified in time spent finding out what, why, who, where, and how.

What’s the problem?

Why is it happening?

Who has the warranty?

Where is it located?

How do we fix it?

By answering these questions more quickly, a technician can reduce the NVA time spent on a work order and increase the Value Add Wrench Time from an industry standard of 22% to a best in class 50%.  By doing so we’ll increase the productivity of every worker and increase the number of work orders being completed.  This is facility management for CFO’s.

Organizing The Information Your Team Needs to Increase Efficiency

Tools like Fasttac solve this problem for facilities by bringing all of the documents required for maintenance together into one place.  This allows your technicians to access the information they need, when they need it, and complete work orders faster. Here’s how time spent on a work order using Fasttac changes


  • Time spent Researching the Problem – 30% 10%
  • Travel Time to Work Site – 10% 5%
  • Location of Utility Isolation, Lock out Procedures, Gathering Materials. Clean Up – 25% 10%

Our biggest Value Add – Wrench Time – can be increased to 50% just by providing faster, and up to date information.

The goal is to improve the operations of a facility with accurate and up to date information.  Fasttac organizes all of the documents required to improve efficiency by quickly accessing things like the following, but not limited to.

  • Up-to-date Drawings
  • Organized by floor and trade
  • Drawing Sets – design grid, shop grid, design details, shop details
  • Store any document you can think of a link it to a specific location on a drawing including pdf, xls, doc, mp4, and more.
  • Add markups and notes directly onto any drawing
  • Version control for all documents and drawings
  • Connect Specific Locations with Other Documents

Get More Work Orders Done This Month

Fasttac provides a free trial that allows you to complete 10% more work orders during the trial period quickly and easily, and without a credit card.  Fasttac will load your drawings and connect your documents for you, allowing you maintenance staff to quickly access the information they need. You can get 10% more work orders completed in this trial period, and expect bigger improvements as you grow your decisions.



How to Increase Productivity by Linking P&ID to a Location in the Facility

Piping and Instrumentation Diagrams (P&ID) show the relationships of process equipment and the instrumentation used to control the process.  The P&ID usually contain information on process piping, sizes and identification, mechanical equipment, process control instrumentation, interfaces for class changes, computer control systems, and identification of components and subsystems delivered by others.  

A Piping and Instrumentation diagram is originally drawn out during the design stage of new construction, but it plays an important role during the lifetime of a facility. The P&ID supports maintenance, modification of a process, control and shutdown schemes, safety and regulatory requirements, start-up sequences, and operational understanding to minimize the knowledge gap inherent in most facilities.  The International Society of Automation has great resources on developing and reading a P&ID, while this article focuses on using it in production and maintenance.

The Shortcoming of P&ID Today

P&IDs provide immense value to a facility and its maintenance team, but there are inherent challenges in efficiently using the P&ID.  


The P&ID does not require scaling, and they are often designed for ease of interpretation.  Without scale (including the physical placement and location) it’s easy for an engineer to design new equipment according to a P&ID, but find out that it does not fit in the designed location.  That means it’s important for an engineer to find the location and look at the physical space they’re designing to ensure a proper fit.

Revised P&ID

Another challenge for engineers to use the P&ID is that they are constantly being changed – redlined, revised, added to – and it’s common for them to design to an old P&ID.  The risk is obvious – they might design for the wrong process, equipment, location, etc. Facility managers have to make it easy for engineers to access the latest P&ID.

The Business Problem – Higher Costs

Lack of scale and location and revised P&IDs mean one big problem for the business – higher costs.  Let’s consider an example in a facility in which maintenance needs to solve a problem using the P&ID.  The first step is locating the most up to date P&ID – that may take a few minutes, or more depending on how you deliver.  Providing it through a computer allows everyone to have access to the latest P&ID without extensive searching.

Next, maintenance has to find the problem and check the physical location.  Unfortunately, the P&ID does not include the location on the drawing so locating it might take a few minutes, or a few hours.  Without identifying the location from the P&ID time on tools might 30 minutes, while locating the problem could be hours.

By linking the location to the latest P&ID you can save 25% on every work order, and complete 30% more work orders.

Link to a Location

For these reasons (Maintenance, safety, shutdown schemes, etc.), maintenance refers to the P&ID weekly, if not daily.  By simply linking to a location the time and cost saving accumulates quickly – average wrench time (Time on Tools) is 37% while providing the right information at the right time increases wrench time by 25%.  Here’s a similar scenario – maintenance needs to solve a problem using the P&ID. The first step is accessing the information through a tool like Fasttac which takes less than a minute. They review the P&ID as usual and then use Fasttac to identify the location of the system to be checked.  Location time went from possibly hours to seconds, and the only non-value added time in this work order is walking from the computer to the exact location.

Linking the P&ID to a location will allow your maintenance workers and engineers to complete work orders more quickly, and complete more work orders every day by moving that path to information from the twisted reality, to the goal of a straight line.  

Value of the Straight Line

Providing a straight line path to the information required by maintenance workers and facility management allows your human resources to access required information instantly, make real-time decisions, and maximize efficiency in a facility.  Learn how to calculate how much work your facility actually completed.

Instant Information

Empower engineers and maintenance workers in a facility to instantly find up-to-date information, view documents, and work from any location.  

Real-Time Decisions

Facility managers can Improve communication and make real-time decisions by providing the data needed to make those decisions at the right time.  An example is if a maintenance technician receives a notice that a pipe is leaking, but they aren’t sure where the shut off valve is located. Typically, they’d check the P&ID, or run around to find the nearest known shut off valve or the main shut off valve.  With a tool like Fasttac, users can look at their facility plan, find the exact location of the shut-off valve, and proceed to shut it off. This may include additional information like manuals to shut off, videos, or warranty information.

Maximum Efficiency

The facility management team can increase the speed, accuracy, and quality of their work by accessing the information necessary to do their job.  In the previous example, the maintenance technician increases speed by finding the information faster and reduce the walking time to the problem.  They improve accuracy by identifying the exact location of the shut-off valve to solve the immediate problem. Finally, they improve quality by stopping the leak faster and preventing other issues.

When Connecting the P&ID to a Location Makes Sense

The obvious, low-hanging-fruit-answer is new construction. New construction is a great place to start, but in reality, most facilities aren’t new construction.  So for the facility managers and CFOs trying to improve efficiency and reduce cost in their existing facility, there’s really never a bad time to start working with a tool like Fasttac.  You’ll reduce wrench time immediately, and see the cost and efficiency improvements over time.

Starting Small

It’s easy to start small with a single room and grow with time.  Start by uploading you facility drawings.  Fasttac organizes 2D drawings in a 3D grid, meaning they are organized by floor and trade.  Users can quickly navigate between floors and trades, and access any documentation needed in the facility from P&ID to manuals, videos, notes, warranties, and more.  

About Us

Fasttac provides cutting-edge software solutions for facility management to digitally control, distribute, and update all of the information needed to maintain a facility including blueprints, manuals, P&ID, videos, notes, warranties, and more.

6 Reasons Why You Must Implement CMMS in Your Facility

While Fasttac isn’t a CMMS, our universal CMMS integration provides a critical connection to make sure facilities have the information they need, when they need it.

6 Reasons Why You Must Implement CMMS in Your Facility

A Computerized Maintenance Management System (CMMS) is a software program that streamlines and automates a company’s maintenance processes. It greatly helps in increasing productivity of your business and cutting down the maintenance costs as you can automate the maintenance schedules, increase asset lifetime, forecast inventory needs, and keep track of work orders via computer and mobile devices. Here are 6 ways CMMS helps in achieving it.

  • Reduced Downtime and Overtime Costs

Implementing an asset management software will help in streamlining planned, preventing maintenance. This reduces downtime significantly. If the repairs are planned in advance, then you won’t have to stop production for any kind of unexpected breakdown.

Moreover, when you have a solid preventive maintenance plan, you can be assured of minimizing or avoiding the extra staff-hours required for emergency repairs.

  • Manual Workload Gets Reduced

If you still use unstructured manual tools such as spreadsheets to drive routine work processes, you would be spending an average of 2 days a week on administrative tasks. This adds up to more than 800 hours of wasted time and unproductive work in a year!

Implementing a mobile CMMS can help in cutting down these days and hours of manual work time that is spent in filing and keeping records. When your employees spend less time on record keeping, they will be able to devote more time to asset production, management and care. This will even help in increasing your asset lifetime and bottom-line as well. CMMS also reduces human error that is common in traditional documentation.

Moreover, CMMS can offer you critical insights from data, something that spreadsheets can’t do. You can access important metrics like time being spent on downtime or asset maintenance with just a click of a button. The data will provide you with the insights necessary for making production improvements.

  • Improved Employee Performance

When you know how exactly each employee is performing, you can take the right measures to close the gap between their expected and existing performance. If you identify the employees requiring extra training, you can arrange training sessions for them using CMMS.

CMMS also tracks metrics like how much time an employee is spending on an individual task or if they have been in any accidents on the shop floor, etc. You can take the necessary steps to improve their performance and safety using this information. When employee productivity goes up, so does the productivity of your business.

  • Built-in Safety And Compliance

Every employee expects to have a safe environment to work in, which definitely isn’t a lot to ask for. Computerized maintenance management systems lend a helping hand to achieve the same. You can implement safety checks and compliance into each maintenance job, thus ensuring that technicians and operators stay safe and abide regulations while making repairs.

It also has safety and compliance checks built-in to your systems which will help in preparing your facility for an OSHA inspection or review.

  • Simplified Implementation of Preventive Maintenance Plan

Having a preventive maintenance plan means that you can schedule maintenance work in advance before a breakdown occurs or to avoid corrective, emergency repairs. It is possible to implement a preventive plan with spreadsheets and a calendar too, but it would be much easier with a preventive maintenance software.

CMMS will automate the preventive maintenance process by keeping track of and forecasting maintenance dates, technician schedules, tasks, repair reports, part inventory, etc.

  • Data Enhances Productivity

When you have data insights, you can reduce risk and increase the bottom line. You can get the data required from warehouse management software to increase productivity, decrease risk, and improve workplace safety. One of the biggest benefits of using CMMS is the ability to monitor the KPIs which is a set of data that tracks productivity and employee performance.

Make CMMS an integral part of your business and watch it develop organizational intelligence which will lead the managers to make better and informed decisions for achieving higher profits.


Written by Fasttac Guest Blogger
Lindsey Walker

Author Bio:
Lindsey Walker is the marketing manager for NEXGEN Asset Management. She specializes in business development, project management and asset management. She loves to read and the books in her library are her prized possessions. 

3 Magazines Every Facility Manager Should Subscribe To

Remember magazines? The printed version of the internet? Yeah, they still exist, and they have some great content! It’s nice to be able to grab a magazine for a quick read during lunch or after a long day of work, and they can have some great tips and advice that will make you and your facility better! Don’t know what magazines to read? Don’t worry, the list below has our recommendations!

Facilities Manager by APPA
APPA’s publication of Facilities Manager is a great resource for… you guessed it, facilities managers! Facilities Manager brings the reader the views and experiences of the people behind the facilities operations. Articles are written by facilities professionals for facilities professionals, giving readers practical and big-picture perspectives on issues and challenges shared across the profession. Readers turn to Facilities Manager for the research, solutions, creative strategies, and best practices to inform and transform their work.

Cleaning & Maintenance Management
Cleaning & Maintenance Management magazine, which was founded in 1963 and is the oldest title serving the industry. It is ranked first in its field in ad pages and circulation exceeds 33,000, which is one-third more than any other audited publication targeting this readership. See it online or in print!

Buildings Magazine
Buildings Magazine is focused “Smart Facility Management”. The magazine focuses a lot on “Smart” buildings, and as you know, we’re big proponents of using technology to be more efficient. See the magazine online or in print!


Don’t want to wait for your magazine to come in the mail? Check out our blog 6 Blogs Every Facility Manager Should Read to instantly see the latest and greatest in facility management!

Facilities Work Order Analysis Infographic

If it can be measured, it can be improved! That’s why we surveyed over 2,000 facilities – so that we could better understand how their work orders are happening. We’ve boiled down some of this information to share it with you in our new infographic! See it below or download it here.

The Five Ws (and one H) of Every Work Order

Who, What, Where, When, What and How! The Five Ws and one H. From elementary school we are told to ask these questions. When we step back and ask these questions about the work orders we’re completing for our facility it looks something like this:

WHO is the assigned technician?
WHAT is the technician to do?
WHEN will the technician do it?
WHERE are the shutoff valves?
WHY do the work?
HOW do you do the work?

Makes sense, right? We are so programmed to answer these questions that we naturally can answer these questions for everything we do in our facility.

Now let’s look at this from a different perspective: Your facility is completing hundreds of work orders every month, and to make sure that work is completed we utilize technology: your CMMS. Knowing that the CMMS is the backbone to every work order we complete, let’s look at these questions in terms of what does the CMMS actually assist with?

CMMS Question
YES WHO is the assigned technician?
YES WHAT is the technician to do?
YES WHEN will the technician do it?
NO WHERE are the shutoff valves?
YES WHY do the work?
NO HOW do you do the work?

CMMS systems do not provide you with the details of WHERE the equipment is or HOW to actually do the work. Basically, your CMMS system only helps you with 2/3rds of the work order, and those 2/3rds are actually the least time-consuming pieces of the work order. The WHERE and HOW are 85% of the time spent completing the work order.

We’re not saying that your CMMS isn’t valuable, it’s a very important cog in the wheel of facilities management, but it’s only one piece. The other cog, Fasttac, completes the process by helping with the Where and the How. Fasttac shows you where that shutoff valve is and gives you all of the information you need to complete the work order (exploded parts diagrams, O&M manuals, change history, etc.).

Let’s look at the Five Ws and one H when you have your CMMS and Fasttac working to help you complete your work orders:

Solution Question
CMMS WHO is the assigned technician?
CMMS WHAT is the technician to do?
CMMS WHEN will the technician do it?
FASTTAC WHERE are the shutoff valves?
CMMS WHY do the work?
FASTTAC HOW do you do the work?

There you have it – your CMMS + Fasttac is a full solution for your facility, working together to make sure you complete work orders more efficiently and more effectively!


Your CMMS just got a new best friend…

A CMMS is software that helps facility and maintenance teams keep a record of all assets they are responsible for, schedule and track maintenance tasks, and provide a paper trail of work they perform. This works great as a work order management system, but these systems only tell us what to do and when it has to be been done, it doesn’t help us to complete the task and the paper trail doesn’t capture and provide useable knowledge to complete future work orders. That’s where Fasttac comes in – we fill these holes, supercharging your CMMS to help your workers complete the work orders faster and smarter.

Fasttac + Your CMMS = Efficiency

Pairing Fasttac with your CMMS will allow to finish your work orders 25% faster.  Fasttac allows you to take all of the information you need to complete the job. Simply use your iPad or PC to instantly see information organized by location and trade. In a matter of seconds you’re able to view O&M manuals, hardware, exploded parts diagrams, warranty information, and more!

How Does Fasttac Work With CMMS Systems?

Your CMMS system will manage what you do and when,  Fasttac organizes and provides the information on how to do it to helps you actually complete the work order.

  • Add a link to Fasttac to your word orders to point to exactly what information is needed for the job (ex. O&M manuals, PM schedule, parts diagrams, etc.)
  • Link from Fasttac to previously completed work orders and record “institutional knowledge” notes for the next technician
  • Access other equipment and facility attributes that are present at the location  you are currently standing

How Do I Make It Work

Very easily. Fasttac’s robust feature set allows you to easily work between both systems. Fastlinks connect the work order to the location of the work, it provides direct access to required information including O&M manuals, exploded parts diagrams, equipment cut sheets, OEM part information, etc.and shortens the time it takes to complete that work order.  Additionally, the technician can add their knowledge of the specific installation to the database to assist future technicians to complete future work orders.


How Much Work Did Your Facility REALLY Do In 2016?

As the year comes to an end you want to relax over the holidays, but, as a facilities manager, there’s a good chance you’ll spend some of your time off creating a mental to-do list of all the work orders that are going to carry over into 2017. It would be nice to start the year off with a clean slate, but facilities are complex machines that need constant attention, meaning the work orders are always coming in.

Why can’t you start with a clean slate? Why wasn’t your team able to address all of the work orders before the year ended? Your answer is most likely resources. You didn’t have the time and/or manpower to be able to address every issue. You may be under-staffed, or just swamped with work, and that’s normalized the never ending list of work orders. This is something that we deal with often – the normalization of an endless list, and people saying things such as “it’s always going to be that way”. It doesn’t have to be like this. If you had 91 extra days to address work orders, with zero new work orders coming in, could your team finish the list?

This is exactly what Fasttac was created to do. We have consistently proven with our customers that we can eliminate 25% of time spent on each work order. How? On average you spend a third of work order time looking for information. We cut this down from hours to seconds, allowing you to complete more word orders in a day. For example, if you’re like most facilities, you spend 6 hours (on average) per work order. 2 hours of this is spent searching for information. With Fasttac we cut the work order time from 6 hours to about 4 hours. So instead of completing one work order a day, you’re completing two!

Sound too good to be true? Don’t worry, we ready to prove this to you! Start by watching this 90-second video on how Fasttac works. After that, contact us and we’ll discuss exactly how Fasttac will work for your facility.

Too direct? If you’re ending the year with an “endless” list that you think is normal, then we want to be direct in telling you that we are here to help!

6 Blogs Every Facility Manager Should Read

Blogs are a great resource for dynamic and up to date content that can help you deal with some of the challenges you face as a Facility Manager. The list below are some of our favorite facility management blogs, all containing great content and each is updated on a regular schedule.

Wait, there are only 5 blogs in this list – the title says there are six! That’s because the 6th blog is the one you’re reading right now! Enjoy!

FacilityDude Blog

FacilityDude’s blog contains a lot of great information on the maintenance management industry and does not focus only on their own product. They give tips and advice on managing your facility, how maintenance management software can help your business, and much more.

Facility Executive

FacilityBlog shares FMs breaking news and related content daily, and they note on their website as being the first blog specifically for FM! This blog is also easy to navigate through their sections list.

Maintenance World

Maintenance World is a blog specifically for professionals from within the maintenance management and equipment reliability industries. It runs and exists strictly on article submissions from other professionals and businesses. All articles are submitted by these professionals to create archives of posts on a wide variety of topics, such as planning and scheduling, equipment knowledge, and safety advice.


Showcasing the tagline “smarter facilities management”, their blog certainly does provide smarter resources. Collaborated especially for FMs and commercial building operators this diverse website features everything from building safety to seasonal maintenance.


FacilitesNet runs two magazines (Facility Maintenance Decisions and Building Operating Management) and generates all sorts of great studies and white papers. The blog covers new products and updates to existing products, gives companies information about their competition and the industry, and publishes daily news.


We hope that you find these useful! Are we missing anything from the list? Share your favorite facilities blog with us!

The Facility Managers Guide to Budget Management

Saving money is always a goal for facility managers, and sometimes, it’s more than just a goal, it’s a necessity. So how do you manage a tight budget?

Unplanned Service Calls
Avoiding unplanned service calls saves big dollars, because these calls are, well, unplanned. This means that there isn’t money (specifically) set in the budget for each of these calls and that your time and attention was most likely supposed to be dedicated to something else when they occur. First thing is to make sure you have “wiggle” room in your budget for unseen maintenance needs. Second, implement systems that help mitigate unnecessary efforts, such as a help desk and call center. Help desks can supply remote facilities basic troubleshooting steps that can resolve simple issues before a work order is created. Call centers can help walk employees through simple steps and also capture more information in the event that a work order actually needs to be issued.

Set Your Price
Prearranging prices for your predictable needs (such as landscaping) will make your budget more accurate and may get you a better deal. It will also help you predicted you unpredicted costs as well. Having a set price will let you estimate extra work that will come up throughout the year. Larger facilities may benefit from having pricing guidelines (such as appropriate price points, who has the authority to override, etc.) will help you stay within your budget and control your spending.

Warranties, Warranties, Warranties
This is so important that we had to list it three times. Cashing in your warranty will help you save unnecessary spending. Best practices for documenting and tracking warranty coverages is how a facility can avoid spending money on something that is covered. Be sure that when new construction projects occur that you file and update your warranty records. Warranty management is important for all facilities, but larger facilities will naturally have more warranties to track and this can add up to a lot of savings.

As an experienced facility manager, a lot of this will come naturally to you, but if may not come naturally to your team and other staff members. Addressing these three subjects on a regular basis will help you and your facility stay organized and focused, keep you within budget and on track to success!